All Jobs
All Jobs
Event Coordinator ThrillHouse

Event Coordinator

Full Time • ThrillHouse
Benefits:
  • Health insurance
  • Paid time off
  • Vision insurance
  • 401(k)
  • Dental insurance
  • Employee discounts
JOB DESCRIPTION   /   MARION, ILLINOIS 

Create memorable events. Bring the details together. 

ThrillHouse is seeking an organized, personable Event Coordinator to turn client ideas into well-executed experiences. This role keeps event details organized, teams informed, and clients confident from planning through the final guest departure. 


Position Summary 
Coordinate assigned events and serve as a primary client contact throughout the planning process. Work closely with the Event Sales Manager and operations team to deliver contracted services, clear schedules, accurate room arrangements, and approved special requests. 


Key Responsibilities 

•  Coordinate weddings, corporate meetings, private parties, and community gatherings. 

•  Confirm timelines, guest counts, room layouts, vendor arrangements, and special requests with clients. 

•  Review event agreements; communicate included services, deadlines, and approved changes. 

•  Maintain accurate event files, planning checklists, schedules, and event orders. 

•  Coordinate catering, bar, setup, audiovisual, and other service details with internal teams. 

•  Communicate vendor arrival times, setup requirements, and venue expectations. 

•  Lead planning meetings, walkthroughs, and final detail reviews as needed. 

•  Oversee day-of coordination, monitor timelines, and resolve concerns professionally. 

•  Confirm event spaces are prepared to the approved plan before guests arrive. 

•  Track outstanding client information and coordinate payment deadlines with the appropriate team. 

•  Obtain required approvals for changes and communicate updates to everyone involved. 

•  Gather post-event feedback; support venue tours, promotional events, and other assigned duties. 


Qualifications 
Experience in events, hospitality, customer service, or a related field preferred. Strong organization, attention to detail, professional communication, and follow-through are essential. Must be able to manage competing priorities, solve problems calmly, and work effectively with clients, vendors, and coworkers. Comfortable using email, calendars, spreadsheets, and event management software. 


Schedule and Work Environment 
Flexible availability, including evenings, weekends, and occasional holidays based on event needs. Work includes office tasks and active coordination throughout the venue, with periods of standing and walking. Essential functions may be performed with or without reasonable accommodation. 


What Success Looks Like 
Clients feel informed and supported. Event details are accurate and communicated on time. Teams arrive prepared, events run smoothly, and guests leave with a positive impression of ThrillHouse. 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





(if you already have a resume on Indeed)

Or apply here.

* required fields

Text me updates about my application
Message and data rates may apply. Message frequency varies. Reply STOP to opt out. Reply HELP for help. See our and Privacy Policy for details.
Location
Or
Or

U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Form CC-305
OMB Control Number 1250-0005
Expires 4/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Privacy Policy
ThrillHouse
Privacy Policy